Users can change the values in the changing cells, if the cells are not protected, and add new scenarios. Kutools For Excel Brings 300+ Advanced Tools For Solving 1500+ Work Scenarios, Helps You Solve 82% Excel Problems. To protect the sheet, simply right-click on the tab at the bottom of the sheet, and choose Protect Sheet… from the menu. Select protection settings in the Protect Sheet dialog box. On the Review tab, click Protect Sheet. The button will have a dark background if the selection is locked.
It's worth noting that you can disable the Formula bar via Excel's Advanced options via the File menu. The easiest and most common way of preventing people from playing with your formulas is to lock and protect cells which contain formulas in your worksheet. One second to switch between dozens of open documents! But You can edit another cell. In the Allow all users of this worksheet to list, select the elements you want people to be able to change. When contacting me, be as specific as possible.
I'm not reimbursed by TechRepublic for my time or expertise when helping readers, nor do I ask for a fee from readers I help. Lock and protect formulas with Worksheet Design If you have installed Kutools for Excel, you can lock and protect formulas quickly by using Worksheet Design utility. However, the big advantage to using this method is that all of Excel's features are still usable on the worksheet. In this way when someone will try to unprotect this, it will not be possible for him to unprotect without your given password. To remove worksheet protection, click the Unprotect Sheet button in the Changes group on the Review tab. Figure E The formulas aren't visible.
Enable worksheet protection Worksheet protection is a two-step process: the first step is to unlock cells that others can edit, and then you can protect the worksheet with or without a password. Next, make sure that the Locked option is checked. This is the way we can protect the formula containing cells through data validation in Microsoft Excel. So, before you or a worksheet , you unlocked some cells. Next, I show you how to protect the Formula Cells in Excel 2003. Here's how to prevent users from changing some cells.
That window includes a Protection tab where you can select the Locked option. But, after you close it, the next time you open it, Excel will prompt you to enter the password. In this example the locked cells have a gray fill color. Recommended Productivity Tools Would You Like To Complete Your Daily Work Quickly And Perfectly? Figure A Use Show Formulas to see all formulas. This is still a limitation of Excel and the only way around it that I know of is to use a macro to add the rows and copy the formulas down. Watch Tutorial in High Definition — DannyRocksExcels. Data validation is far from bulletproof when it comes to preventing users from entering nonvalidated data into cells.
Then select Format » Cells » Protection and uncheck the Locked checkbox to remove the tick. Protection has been around for a long time though, so you can implement what you learn in older versions. There's no demonstration file; you won't need one. I got it from the template library. In the cells of column H we have used a the total marks of each student in these two subjects.
Now, your entire excel sheet is protected from any types of modifications. A Protect Sheet window will appear; here you have to enter a password to protect the excel sheet and any of the other actions. To unlock a spreadsheet, select all its cells by pressing the Ctrl + A hotkey. A passphrase that uses 14 or more characters is better. This is especially true for cells that contain formulas and special formatting. Now select Formulas from the Go To Special dialog and, if needed, limit the formulas to the subtypes underneath. I have locked cells, which works fabulous.
By locking and hiding the formulas, you keep users from changing and viewing the formula. When you protect a worksheet, Excel locks all of the cells from editing. Fortunately, Excel provides some pretty good tools for preventing people from editing various parts of a workbook. Technically this method involves protecting a worksheet and then allowing certain cells to be exempt from that protection. It says Protect Sheet when the sheet is unprotected, and Unprotect Sheet when it is protected. Display formulas When creating a sheet, you need the ability to enter and modify data and formulas, so everything's visible and accessible by default.
The moment you select any cell that is not locked, your worksheet will unprotect itself. Make changes to graphic objects including maps, embedded charts, shapes, text boxes, and controls that you did not unlock before you protected the worksheet. The whole worksheet has been unlocked. However, they can still modify the unlocked cells. Protecting Cells Containing Formulas in an Unprotected Sheet In this article, to protect cells containing formula in an unprotected sheet, we will use Data validation option. If you want users to be able to edit a particular cell or range, uncheck the Locked box so they are unlocked. This table is showing students marks of two subjects Math and Geography.
Alternatively, you can use the keyboard shortcut Ctrl + 1. Step 4: Go to the Home tab. Microsoft Weekly Newsletter Be your company's Microsoft insider with the help of these Windows and Office tutorials and our experts' analyses of Microsoft's enterprise products. Format cells Change any of the options in the Format Cells or Conditional Formatting dialogue boxes. Click the Protection tab and deselect the selected Locked check box. You need a macro to unrprotect the sheet anad then protect it again when the data is entered. Most people know that you can protect individual rows, columns, or cells in Excel.